The University of Alabama Arboretum may be reserved for University and private events. “Other than uses for casual recreational or social activities, reservations must be made for the use of buildings and grounds under the control of the University, including University sidewalks (an “Event”) (Section B., University of Alabama Facilities and Grounds Use Policy
The conduct of these events should comply with the policies of The University of Alabama and The University of Alabama Arboretum. The event will be scheduled at the discretion of the Arboretum Director, with consideration for the ecological integrity of the Arboretum and priority given to events related to its mission, academic classes, outreach programs, and other University of Alabama sponsored groups.
It is the responsibility of the renter to supply a copy of this rental agreement to caterers, florists, musicians, bartenders, photographers, and any other persons that will be assisting with the event.
The University of Alabama Arboretum will have a staff representative on site during the event. The staff representative has the authority to enforce all rules within this agreement. In the event the rules are not followed or behavior that is harmful to the Arboretum is observed, the staff member has the ability to terminate this agreement and the renter and guests will be asked to vacate the Arboretum immediately. If this occurs, no refunds will be issued, and any damages or clean-up costs will be invoiced to the renter.
The Arboretum staff representative will be on-site before, during, and after the event to answer questions, but is not available to assist with set up or clean up. The renter shall designate a representative to act as a liaison with the Arboretum staff for the planning and setup, and to remain at the Arboretum during the event until the completion of clean up.
Rental Fees and Payment
The base fee for your event is $__________ for _____ hours. The _____ hour time schedule begins at the start of set-up. The entire event, including deliveries, set up, and clean-up must be completed within the contracted _____ hours. A fee of $__________ per hour will be charged after the contracted _____ hours. The fee for additional hours and any other costs incurred will be invoiced the following business day after the event.
A separate $__________ security deposit must accompany the signed use agreement in the form of a check in order to reserve the Arboretum. This deposit does not apply toward the rental fee. This will be returned after the event if the guidelines are followed.
The rental fee and security deposit can be paid via check, made payable to the University of Alabama. University of Alabama departments may pay with a departmental transfer.
If damage is done in excess of the security deposit, the renter agrees to pay for the entire cost of repairing or replacing any plants, signs, structures, furniture or other item that was damaged or broken by non-Arboretum staff.
Your date will not be reserved until a signed copy of this Use Agreement and the rental fee and security deposit are received by the University of Alabama Arboretum. All rental requests, fees, and deposits must be received by the University of Alabama Arboretum no later than 15 business days prior to the event.